Annual Program Statement – Embassy San Salvador FY16
Announcement Type: Federal Assistance Awards (Grants)
Funding Opportunity Title: U.S. Embassy San Salvador, Public Affairs Grants Program
Funding Opportunity Number: DOS-SLV-FY16
CFDA Number: 19.040 – Public Diplomacy Program
Date Opened: Oct. 1, 2015
Closing Date and Time for Submission of Application: A limited amount of funds are available as U.S. federal assistance awards (grants) for fiscal year 2016. Applications will be accepted until all funds are depleted.
Eligibility Category: El Salvador based civil-society organizations, think tanks, non-governmental organizations, governmental institutions, and educational/academic institutions.
Federal Agency Contact: Brent Israelsen, Cultural Affairs Officer, U.S. Embassy San Salvador, SanSalvador-Grants@state.gov
Funding Opportunity Description
The U.S. Embassy San Salvador, Public Affairs Section, is seeking proposals for projects throughout the fiscal year (beginning October 1, 2015) that strengthen educational exchange; improve the teaching and learning of the English language; support the rule of law; professionalize the media; promote freedom of expression; reduce violence; empower women and youth; promote social inclusion and tolerance of underserved communities, such as LGBTI, disabled persons and minority ethnic groups; and encourage entrepreneurship, economic growth and sustainable environmental practices.
Eligibility is limited to organizations that qualify to receive U.S. grants, and have the ability to develop and implement projects in El Salvador. The applicants should have demonstrated expertise in one or more of the following subject areas: people-to-people exchanges, cultural or academic programming, international cooperation, and institution-to-institution partnership.
Purpose of Grant
The goal of these grants is to enhance relations and mutual understanding between El Salvador and the United States of America and support goals outlined in the bi-lateral Partnership for Growth (PFG).
Proposals can include, but are not limited to, seminars, conferences, workshops, cultural (e.g. art, music, dance, theater) programs, exhibitions, and outreach campaigns. Proposals should focus on raising awareness of citizens’ roles and responsibilities and citizen participation in reaching these goals.
Proposals must include an American (U.S.) component, such as speakers/experts who are U.S. citizens; the use of American training models or materials, exchanges with American institutions; promotion of American culture and practices, and the teaching or learning of English.
Examples of activities that typically are approved for funding include academic and professional lectures, public seminars and programs; professional development workshops and training for youth and underserved communities; cultural, professional and academic exchanges; artistic and cultural workshops, joint performances and exhibits.
Examples of activities that typically are not approved for funding include scientific research; activities already underway; political campaigns; proposals lacking a strong American component.
Grant Types: Standard Grant, Fixed Amount Award, Property Grant
Grant Amount: Minimum: $10,000. Maximum: $30,000
The Embassy may award smaller or larger amounts, depending on circumstances deemed to be in the best interest of the U.S. government, and pending the availability of funds.
Project and Budget Periods: Proposals will be considered anytime between Oct. 1, 2015, and the close of business on Aug. 15, 2016. Projects must begin by Sept. 30, 2016.
All applicants are typically contacted 2-6 weeks after their proposal is submitted and informed whether their proposal was selected. The Embassy may award the grant solely on the basis of the applications received, without discussions or negotiations. Therefore, each application should be as complete as possible, both in budgetary and technical terms. The Embassy may, however, enter into discussions/negotiations with applicants to obtain clarifications, additional details or refinements in the program description, budget, or other aspects of the proposal.
Basic Eligibility Information
Non-profit: The U.S. Embassy will accept applications from non-governmental organizations, and other legally recognized non-profit institutions in El Salvador, including governmental institutions. Commercial entities are ineligible.
Unique Entity Identifier (UEI): A UEI must be attained by the applicant prior to application submission. Please follow instructions to this link to obtain a UEI: http://www.dnb.com/get-a-duns-number.html. If you need further assistance, write to firstname.lastname@example.org.
SAM registration: Organizations must register with the System for Award Management (SAM) www.sam.gov. It can take several weeks to get the required registration number.
Equal opportunity: Organizations must have a commitment to equal opportunity employment practices and to non-discrimination practices to beneficiaries, without regard to race, religion, ethnicity, gender or political affiliation.
Additional requirements may apply.
How to Apply
Registration: Register your organization in SAM and obtain a UEI.
Application: Complete Federal Assistance Application Standard Form 424 (SF424) (PDF 201 KB). This should be submitted in addition to a narrative proposal (described below). Please note that the SF-424 is created primarily for organizations inside the United States. Therefore, write “N/A” or skip the questions that are not applicable or that you do not understand.
Narrative Proposal: Your written proposal should contain the following items:
Executive Summary: In one page or less, define what the project will accomplish, and how it will meet the Embassy goals and benefit the United States and El Salvador.
Description: Describe the organization and the project. Summarize the nature of the project, including goals and objectives. Be concise (preferably 1 to 2 pages) but provide sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do. The more specific, detailed, and clear the program description, the better.
Activities: Outline a plan that describes all activities and how the proposed project will be accomplished. Provide an overview of the full sequence of the project activities, including start and end dates and locations of events.
Budget: Provide a detailed budget, in U.S. dollars. For the budget line item “indirect costs” or “admin overhead,” any figure you provide without a specific breakout will be returned for additional information or rejected. If your organization has an approved Negotiated Indirect Cost Rate Agreement (NICRA), please note that on your application and provide documentation for it. Funds CANNOT be used to promote religious organizations or partisan political activity, individual trips abroad, for-profit activities, fundraising campaigns, commercial projects, scientific research, projects whose primary aim is the institutional development of the organization, ongoing operational expenses, infrastructure, entertainment or alcoholic beverages.
Objectives, monitoring and evaluation: Provide quantitative projections of objectives to be achieved for each activity. Describe how you plan to monitor progress and determine the project’s overall success and impact.
Key Personnel: Provide full name of the organization, address, phone/fax, email address, name and title of director (or person authorized to sign the grant) and other significant staff members, particularly those who will be involved in the project and budget specifics.
Submission: Send the complete application package to SanSalvador-Grants@state.gov.
English Requirement: Applications will be accepted in English only. Final grant agreements and any subsequent amendments will be conducted in English.
Review and Selection Process
The Public Affairs Section will review each application on the basis of completeness, coherence, clarity, relevance to Embassy priorities, and attention to detail. The criteria in the next section will be used to evaluate the proposed project, and to determine the likelihood of the proposal’s success.
Goals and Objectives: The project is likely to provide maximum impact in achieving the proposed results. The project addresses objectives in Section II. The applying organization demonstrates it is able to measure program success against key indicators and provide milestones to indicate progress.
Organizational Capacity: The organization demonstrates expertise and the ability to perform the proposed activities. Where project partners are included, the applicant details each partner’s role, provides information on partner organizations and on all persons responsible for the project and its financial administration.
Budget and Narrative: The budget and narrative are complete and reasonable in relation to the proposed activities and anticipated results. The plan for services and related cost estimates are realistic.
Monitoring and Evaluation: The proposal outlines how program success and impact will be determined, and may include pre- and post-program analysis.
The grant will be written, signed, awarded, and administered by a Grants Officer, an official representative of the U.S. government. Grants issued under this announcement require program reporting and may also require financial reports at a certain frequency. The disbursement of funds may be tied to submission of these reports in a timely manner. All other details related to grant administration will be specified in the grant agreement, which is the authorizing document.